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Presenter guidelines for oral presentations

Oral presentations are organized in sessions scheduled in specific lecture rooms, indicated in the programme together with the time of presentation of each contribution including discussion and change-over. The oral sessions are scheduled in four 90-minute time blocks per day. Please note that the duration given to your oral presentation includes 3 minutes for questions and discussion (e.g. a 15-minute talk should be 12 minutes of presentation + 3 minutes of discussion). All lecture rooms offer 16:9 projection. However, your presentation can also be prepared in the classical 4:3 aspect ratio.

The oral presentations are not organized centrally. Therefore, the authors are kindly asked to upload their presentations directly in the respective lecture room 30 minutes prior to the time block of the session. A lecture room assistant will be available if you need help.

Time block Presentations Presentation upload
TB1 08:30–10:00 08:00–08:30
TB2 10:30–12:00 10:00–10:30
TB3 13:30–15:00 13:00–13:30
TB4 15:30–17:00 15:00–15:30
It is strictly prohibited to take photos and/or make copies from notebooks of any scientific material without the explicit permission of the authors.

Lecture room equipment

  • Video projector
  • Notebook for the upload of presentations (USB flash drive only), including Internet connection
  • VGA panel to connect the personal notebook to the projector via a switch (including power supply)*
  • Bluetooth presenter to switch slides (laser pointer also provided)
  • Presentation timer with displays for presenter and chairperson
  • Speaker microphone
  • Wireless handheld discussion microphones (larger rooms only)
  • PC sound is not a standard feature in the lecture rooms but will be provided when needed. Please inform the conference assistant in your lecture room when you upload your presentation.

*Each lecture room is equipped with a VGA panel with four independent sites consisting of power sockets plus a VGA cable each, where authors can install, in the order of presentation, their computers before the time block starts and remove them after the time block has ended. The panel also includes an HDMI plug. Please keep in mind that Austria runs a 220V electricity network.

Lecture rooms with double/triple projection do not provide presenters or laser pointers. Authors are provided with a mouse serving as slide switcher and as pointer. This is beneficial for the audience since presenters can only point to one screen at a time when using laser pointers.

Lecture room software

The notebook in each lecture is equipped with the latest versions of the following software:

  • Windows 10;
  • MS Office 2016 (Power Point, Word);
  • LibreOffice;
  • Adobe Reader;
  • GPL Ghostscript;
  • GSview;
  • Internet Explorer;
  • Mozilla Firefox;
  • Windows Media Player;
  • Real Player;
  • QuickTime;
  • VLC media player;
  • Adobe Flash Player;
  • Adobe Shockwave.

Oral summaries of posters

Authors of poster papers should be prepared to provide ad hoc a summary of their poster presentation (1–2 slides) during the corresponding oral session in case a gap should occur in the time schedule or if the convener has foreseen the presentation of poster summaries during the oral session.

Oral no-shows

Inclusion of your abstract in the conference programme obliges you or one of your co-authors to present your contribution at the time and in the manner indicated. If you already know that your contribution will not be presented, you are asked to withdraw your abstract as soon as possible.

At the conference, missing presentations are categorized as no-shows if the abstract has not been withdrawn by the time of the presentation as given in the programme. Such no-shows will be recorded and conveners will be informed after the conference. No-show authors will be asked for reasons. Without appropriate reasons, these abstracts and their PDF files will be removed from the conference website.