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Rules of conduct


  • Smoking is prohibited in the entire congress centre except in the areas designated for smokers.
  • It is prohibited to copy any presentation from the desktops in the lecture rooms.
  • Please switch off any mobile phones in the lecture rooms.
  • Professional and respectful conduct of all attendees is expected. Bullying, harassment, intimidation or discrimination of any kind will not be tolerated.
  • Should you observe violations against these rules please send an email to

Recording by photo, film, or other means

  • It is prohibited to take photos or videos of scientific material shown in any oral, PICO, or poster presentations unless the presenter authorizes it. Presenters are encouraged to inform the audience if they welcome photos.
  • Press participants reporting on research presented at the conference may take photos of material for their own personal use, provided they do not report on the research or publish any of the recorded material without the author's permission.
  • EGU follows the guideline for consent related to pictures of a person in a public space for Austria. Recording via video, photograph, or other means of participants to the General Assembly is in general allowed as long as people are not shown in incriminatory or private situations and images are not used in a misleading or derogatory way. We do recommend obtaining permission of a person recorded if they appear in an identifiable way.


  • The abstract body should be short (100–500 words), clear, concise and written in English with correct spelling and good sentence structure.
  • Mathematical symbols and equations must be typed in, and metric symbols should be used. Figures and tables cannot be included.
  • Abstracts should be carefully compiled and thoroughly checked, in particular with regard to the list of authors, before submission in order to avoid last minute changes.
  • The submission of an abstract carries with it the obligation that it is actually presented at the meeting by the author or, at least, by one of the co-authors.
  • By submitting an abstract, authors accept the licence & copyright agreement.
  • Submission of the same abstract to more than one session is not allowed. Duplicates identified by the Programme Committee will be rejected.
  • The content of EGU General Assembly abstracts is the responsibility of their authors. EGU reserves the right to reject abstracts that are not written in English, do not meet basic standards of scientific quality, or do not adhere to conventional standards of civil discourse and common decency.
  • The official language of the General Assembly 2018 is English. Simultaneous interpretation is not provided. It is therefore expected that authors are able to present their research more or less fluently in the English language.

Social media

The EGU encourages open discussion on social media (Twitter, Facebook, etc.) and blogging platforms during the General Assembly. The following rules aim to provide means by which General Assembly participants can embrace social media while at the same time remaining respectful of presenting authors’ work and protecting their research output:

  • It is prohibited to take photos or videos of any scientific material at the conference. Never post any images or video online without the authors’ explicit permission.
  • The default assumption is to allow open discussion of General Assembly oral, PICO, and poster presentations on social media. However, please respect any request from an author to not disseminate the contents of their presentation. The following icon may be downloaded from the EGU General Assembly website for inclusion on slides or posters to clearly express when an author does not want their results posted on any social media networks or blogs.
  • If you will be presenting your work at a press conference after your scientific presentation, please ask those in the room not to post about your research until after the press conference has taken place.

We thank everyone for following these rules for online posts. Be sure to include the official hashtag, #EGU18, when sharing snippets of your time at the conference on Twitter and elsewhere on social media.


The organizers cannot accept liability for personal accident, loss, or damage to private property, which may be incurred as a result of the participation in the EGU General Assembly 2018. Participants are, therefore, advised to arrange appropriate insurance cover. This should extend not only to travel but also to cancellation costs.