Presenter guidelines for poster presentations
Poster presentations are organized in poster sessions, and poster sessions belonging to the same overall topic are organized in separate poster areas. Each session is scheduled on a specific day at a specific time. Thereby, each session has a display time (the actual date of display) as well as an authors in attendance time (the actual time of presentation).
| Time block | Authors in attendance |
|---|---|
| Set-up | 08:00–08:30 |
| TB1 | 08:30–10:00 |
| TB2 | 10:30–12:00 |
| TB3 | 13:30–15:00 |
| TB4 | 15:30–17:00 |
| TB5 | 17:30–19:00 |
| Dismantling | 19:00–19:30 |
Poster boards
Poster boards are in landscape format, and authors can make use of the full dimensions of 1978 mm width × 1183 mm height. All the material necessary for attaching the poster to the poster board is available at the facility desk in the respective poster area. In addition, there are assistants to help authors put up or take down their posters. For each poster board, there is a desk to place the private notebook for additional presentations. European-type power sockets are available.
The number of each poster paper and of its corresponding poster board is given in the appropriate session programme. The first part of this number indicates the poster area and the second part the running number of the respective poster board in that area. The poster area indicators are A. for the A posters on the second floor (Red Level) in Hall A, X1., X2., and X3. for posters in the basement (Brown Level) in Halls X1–X3, and X4. and X5. for posters on the ground floor (Yellow Level) in Halls X4 and X5.
Display time
The general display time is 08:00–19:00. Authors are kindly asked to put up their posters on the day the specific poster session is scheduled as soon as possible (08:00–09:00, but not in the evening before the scheduled display day) in order to enable the conference participants to view their posters at any time on the display day. Authors are then asked to take down their posters between 19:00 and 19:30. After this time, the remaining posters will be disposed of by the conference staff and they will not be stored.
Authors in attendance time
The authors in attendance time is the time when the respective authors of a poster session must be present at their display for presentation. The authors in attendance time of each poster session is given in the programme.
Oral summaries of posters
Authors of poster papers should be prepared to provide ad hoc a summary of their poster presentation (1–2 slides) during the corresponding oral session in case a gap should occur in the time schedule or if the convener has foreseen the presentation of poster summaries during the oral session.
Poster preparation
- Place the title of your paper clearly at the top of the poster to allow viewers to easily identify your paper. Indicate the authors' names and address information in order to allow interested viewers to contact you for more information.
- Prepare all diagrams or charts neatly and legibly beforehand, in a size sufficient to be read at a distance of 1.5–2.0 metres. The type is recommended to be 2.5 centimetres high. Fore example, use different colours for each line or bars contained in your graph or chart.
- Organize the poster in a way that it is clear, orderly, and self-explanatory. The poster must cover the same content as the abstract. Label different elements as 1, 2, 3, or A, B, C. This will make it easier for a viewer to follow your display.
- Include the background of your research followed by results and conclusions. The success of a poster presentation is contingent on how well you convey the information to an interested audience.
Poster print service
The company CTI Meeting Technology offers a poster print service (price list and deadlines) with a help desk in the Entrance Hall (Yellow Level – ground floor). Posters and hand-outs can be ordered online in advance through the CTI online system or on-site at the poster print service desk. Poster pickup is Sunday, 12:00–20:00, Monday–Thursday, 08:00–19:00, and Friday, 08:00–12:00 .
Poster no-shows
Inclusion of your abstract in the conference programme obliges you or one of your co-authors to present your contribution at the time and in the manner indicated. If you already know that your poster will not be presented, you are asked to withdraw your abstract as soon as possible. Not only are unpresented posters frustrating for those people present, but they are also costly as the board space is reserved for your poster.
At the conference, missing presentations are categorized as no-shows if the abstract has not been withdrawn by the time of the presentation as given in the programme. Such no-shows will be recorded and conveners will be informed after the conference. No-show authors will be asked for reasons. Without appropriate reasons, these abstracts and their PDF files will be removed from the conference website.